Everything you need to track every barrel.

TTB ID and RFID tracking — Every barrel identified by TTB number and RFID tag for instant, accurate lookup.

Complete barrel profile — Manufacturing date, cooperage, entry proof, proof gallons, mash bill, char level, toasted status, contents type, and condition all in one place.

Condition monitoring — Track barrel state across Filled, Empty, Leaking, and Damaged statuses with timestamped history.

Barrel Locate Mode — RFID locate with audio and visual guidance finds any barrel in your warehouse within 20 feet.

Full barrel history — Every movement, ownership change, and status update recorded and searchable from day one.

Audit trail — Powered by PaperTrail, every field change is versioned with who changed it and when.

Storage hierarchy — Organize your warehouse into Buildings, Rows, and Locations (stack and level) for granular placement tracking.

Pallet management — Standard 6-barrel pallets with full lifecycle tracking from arrival to shipment.

Location tracking — Know the exact row and level of every barrel, updated in real time with each scan.

Visual warehouse mapping — Spatial views of your warehouse layout for fast navigation and inventory spotting.

Multi-building support — Manage multiple warehouses and rickhouses under a single account with no switching required.

Automated forklift tracking — Forklift-mounted RFID readers update barrel locations automatically as inventory moves.

Inbound deliveries with status tracking — Manage inbound shipments from pending through complete with per-barrel scan confirmation.

Outbound shipments with three-stage status — Track outbound loads through Pending, In Process, and Shipped stages.

Scan barrels in/out with RFID or barcode — Use handheld or forklift-mounted readers to process entire pallets in seconds.

Lot validation preventing errors — Real-time validation ensures only the correct barrels are scanned into each shipment or delivery lot.

Inter-warehouse transfers with linked flow — A single transfer creates a linked outbound shipment and inbound delivery across both warehouse accounts.

Automatic pallet deactivation — Pallets are deactivated automatically when all barrels are removed, keeping inventory clean.

Ownership transfer records with history — Every transfer documented with date, parties, and barrel manifest — full chain of custody on every barrel.

Automatic transfer on delivery — Ownership updates automatically when a delivery is confirmed, eliminating manual reassignment.

Transfer lots for organized records — Group barrels into transfer lots for clean, auditable records that match your paperwork.

Multi-customer management — Manage inventory for multiple barrel owners within a single warehouse account.

Customer reassignment — Reassign barrels between customers quickly with a full record of the change.

Multi-tenant isolation — Each account's data is strictly isolated — customers can only see their own barrels.

Shipping & receiving summary — At-a-glance totals of all inbound and outbound activity across any date range.

Customer inventory report — Per-customer barrel counts, locations, and statuses exportable on demand.

Owner summary — Roll up all barrel data by owner for billing, compliance, or customer reporting.

Excel export — Export any view or report to Excel with one click — no data locked in the system.

Custom filtering — Filter by age, contents, location, owner, condition, lot, and more across all reports and inventory views.

Unlimited data retention — All historical barrel records and audit trails retained indefinitely — no data aging out.

Cloud-hosted, no install — Fully managed cloud infrastructure — just log in. No servers, no IT department required.

iOS and Android apps — Native mobile apps for warehouse scanning and on-floor operations on any modern device.

Works with existing barcodes — Barcode scanning supported out of the box — no need to re-tag barrels that already carry a barcode.

API access — RESTful JSON API for integrating Barrel Scout data with your ERP, TMS, or custom tools.

Excel/CSV data import — Seed your barrel database from existing spreadsheets — no manual re-entry.

Scales from 10 to 100,000+ barrels — Architecture designed to grow with you, with no-downtime implementation so operations never stop.